HP DeskJet 2955 Wireless All-in-One Color Inkjet Printer
3.7Editor score
Wireless printing capability
Compact home design
Includes instant ink trial
In this guide
Finding a reliable fax machine on a budget can be challenging in today's digital landscape. Many businesses still require faxing for legal or medical documents. This guide helps you locate the best cheap fax machine without sacrificing essential functionality or durability.
We evaluated ten top-rated models based on performance, ease of use, and value for money. Each product was scrutinized for fax speed, paper handling, and additional features like copying or scanning. Our goal is to simplify your decision-making process with clear comparisons.
Each pick highlights specific strengths and potential drawbacks to ensure transparency. We include detailed specs and user ratings to give you a complete picture. Remember that prices fluctuate frequently, so check current listings before making your final purchase decision today.
Top 3 Picks for Best Cheap Fax Machine
Canon PIXMA TR4720 All-in-One Wireless Printer
3.8Editor score
Built-in fax functionality
Auto document feeder
Mobile printing support
Canon PIXMA TR8620a All-in-One Printer
4.0Editor score
Voice command integration
Auto two-sided printing
High paper capacity
Top 10 Best Cheap Fax Machine in 2026 Compared
This side-by-side comparison highlights the key specifications and features of all ten selected models. Use this table to quickly identify which machine meets your specific needs for speed, capacity, and connectivity options.
ProductsSpecificationsEditor scorePrice
Editor's Choice
Brother FAX-575 Personal Fax
400×400 dpi resolution
9600 BPS modem
512 KB memory
50 sheet capacity
4.1Editor score
Editor's Choice
Brother FAX-575 Renewed
400×400 dpi resolution
9600 BPS modem
512 KB memory
50 sheet capacity
3.8Editor score
Best Premium
Sharp UXB20 Inkjet Fax
9600 bps modem
449 KB memory
Caller ID ready
30 speed dial presets
3.3Editor score
HP DeskJet 2955
Wireless printing
60 sheet tray
HP AI capable
Compact design
3.7Editor score
Canon PIXMA TR4720
Built-in fax
Auto document feeder
100 sheet tray
Mobile printing
3.8Editor score
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD inks
Dual paper cassettes
3.9Editor score
Canon PIXMA TR8620a
Voice command ready
15/10 ipm speed
200 sheet capacity
Auto two-sided print
4.0Editor score
Brother intelliFAX-2840
Laser technology
21 ppm speed
200×300 dpi
Network ready no
3.9Editor score
Brother FAX-575 Thermal Renewed
Thermal transfer fax
512 KB memory
9.6 Kbps speed
50 sheet input
3.3Editor score
Panasonic KX-FHD331
Plain paper fax
Caller ID compatible
9.6 Kpbs modem
6 month warranty
2.7Editor score
1. Brother FAX-575 Personal Fax – Best Overall Fax Machine
Brother FAX-575 Personal Fax
400×400 dpi copy
9600 BPS modem
512 KB internal memory
50 sheet paper input
The Brother FAX-575 stands out as a robust solution for small offices needing reliable fax capabilities. With a strong rating from users, it offers a balance of speed and functionality that justifies its position as a top contender.
Pros
- Easy to operate
- High copy resolution
- Decent memory capacity
- Reliable brand reputation
- Integrated phone functions
Cons
- Higher initial price
- Older model design
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Its 9,600 BPS modem ensures quick transmission times, saving valuable time during busy workdays. The 512 KB memory allows you to store up to 25 pages, which is ideal for batch sending documents without constant monitoring.
While the price point is higher than some basic models, the durability and feature set provide long-term value. The only notable drawbacks are its size and the fact that it is an older model design which lacks modern wireless features.
Businesses requiring a dedicated, high-performance fax unit should consider this model. It delivers consistent results and handles high volumes well, making it a smart investment for professional environments where reliability is paramount.
Efficient Transmission Speed
The fax modem operates at 9,600 BPS, transmitting pages in approximately 15 seconds to maximize workflow efficiency.
Memory Management
Store up to 25 pages in memory, allowing you to queue documents and free up the machine for other tasks.
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2. Brother FAX-575 Renewed – Best Budget Option
Brother FAX-575 Renewed
400×400 dpi copy
9600 BPS modem
512 KB internal memory
50 sheet paper input
For those seeking the reliability of the Brother FAX-575 at a lower price point, the renewed version is an excellent choice. It offers the same essential functionalities while reducing the initial financial investment significantly.
Pros
- Lower cost alternative
- Same core features
- Environmentally friendly
- Easy to operate
- Reliable performance
Cons
- Renewed condition variable
- No new warranty
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Users appreciate that this unit maintains the same high-speed transmission and memory capabilities as the new model. The 512 KB memory and 9,600 BPS modem ensure that your document workflow remains uninterrupted regardless of volume.
However, buying renewed means accepting potential cosmetic wear or a shorter warranty period. It is crucial to check the seller's return policy to ensure peace of mind with your purchase decision.
This option is perfect for startups or home offices with tight budgets. You get professional-grade faxing without the premium cost, making it a practical choice for cost-conscious buyers.
Cost Effective Solution
Save money on your initial purchase while still accessing the same robust fax and copy features as the new version.
Sustainable Choice
Choosing a renewed product helps reduce electronic waste, contributing to a more sustainable environment.
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3. Sharp UXB20 Inkjet Fax – Reliable Home Unit
Sharp UXB20 Inkjet Fax
9600 bps modem
449 KB memory
Caller ID ready
30 speed dial presets
The Sharp UXB20 brings modern inkjet technology to faxing, offering color capabilities and crisp text output. It is designed for users who need a straightforward machine that handles both fax and copy tasks efficiently.
Pros
- Caller ID compatible
- Speed dial presets
- Inkjet technology
- Multi-copy function
- Distinctive ring detection
Cons
- Lower user ratings
- Smaller memory capacity
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Features like distinctive ring detection and caller ID add convenience to your office setup. You can manage incoming calls and documents without constant supervision, which is particularly useful in home office environments.
Despite its features, the model has received mixed ratings from users regarding long-term reliability. The memory capacity is smaller than competitors, which might limit bulk sending capabilities for high-volume users.
If you prefer inkjet printing and need basic fax features, this model is worth considering. It balances functionality with cost, making it a viable option for light to moderate usage scenarios.
Smart Call Management
Distinctive ring detection allows you to separate fax and voice calls easily using the same phone line.
Copy Versatility
Copy function supports up to 99 copies, allowing you to reproduce documents quickly without manual resetting.
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4. HP DeskJet 2955 – Best Multi-Function Value
HP DeskJet 2955
Wireless printing
60 sheet tray
HP AI capable
Compact design
This HP DeskJet model offers a modern approach to document management by integrating fax capabilities through a mobile app. It is an ideal choice for users who want to save space and money while keeping essential printing functions.
Pros
- Very affordable price
- Wireless connectivity
- AI print optimization
- Compact footprint
- Includes ink trial
Cons
- Fax via app only
- Slower print speeds
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The wireless connectivity allows you to print and scan from any device in your home. Additionally, the HP AI feature helps optimize layouts, ensuring your documents look professional without wasting paper on formatting errors.
While it lacks a traditional fax line, the app-based faxing meets many basic needs. However, print speeds are modest, which might be a limitation for those needing to produce large batches of documents quickly.
For home users or freelancers needing a basic printer with optional faxing, this device is hard to beat. Its low entry price and smart features make it a top contender for budget-conscious buyers.
Smart Layout Optimization
HP AI automatically removes unwanted content from web pages to ensure clean, professional prints.
Compact Design
Built to fit any home space, this printer saves valuable desk room without sacrificing essential connectivity options.
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5. Canon PIXMA TR4720 – Best Wireless Fax Solution
Canon PIXMA TR4720
Built-in fax
Auto document feeder
100 sheet tray
Mobile printing
The Canon PIXMA TR4720 is a versatile 4-in-1 printer that brings convenience to modern workspaces. With built-in fax capabilities, it ensures you stay connected without needing separate devices for every function.
Pros
- Easy setup process
- Built-in faxing
- Auto document feeder
- Mobile app support
- Compact and versatile
Cons
- Average print quality
- Basic control panel
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Setup is streamlined through the Canon PRINT app, making it easy to get started quickly. The auto document feeder saves time when copying or scanning multiple pages, increasing overall office productivity significantly.
While the control panel is basic, the mobile printing capabilities compensate by allowing remote management. Users should note that print quality is average compared to dedicated photo printers, which is a trade-off for versatility.
Home offices looking for an all-in-one solution should find this model appealing. It balances ease of use with essential connectivity, making it a strong choice for daily document tasks.
Seamless Mobile Printing
Print, scan, copy, or fax right from your smartphone using the intuitive and easy-to-use Canon app.
Efficient Document Handling
The auto document feeder simplifies scanning multiple pages at once, reducing manual effort and saving time.
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6. Canon MAXIFY MB2720 – Best for Small Business
Canon MAXIFY MB2720
500 sheet capacity
20000 duty cycle
DRHD inks
Dual paper cassettes
Designed for small business environments, the Canon MAXIFY MB2720 offers robust performance and durability. With a duty cycle of 20,000 pages, it is built to handle demanding workloads without frequent maintenance or downtime.
Pros
- High paper capacity
- Durable build quality
- Highlighter resistant ink
- Dual cassettes
- Mobile app features
Cons
- Higher cost
- Larger footprint
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The dual paper cassettes provide a combined capacity of 500 sheets, reducing the need to refill paper constantly. The DRHD inks ensure that text remains sharp and resistant to smudges or highlighters, which is crucial for legal documents.
While the unit is larger and more expensive than home printers, the reliability and speed justify the investment for active offices. It also supports US-based service and support, ensuring help is available when needed.
Business owners needing a printer that can handle high volumes should consider this model. It offers professional quality and features that support efficient operations in a growing company.
Durable Ink Technology
Dual Resistant High Density Inks produce laser-sharp text that stands up to highlighters and daily handling.
High Capacity
Two paper cassettes offer a combined 500-sheet capacity, keeping you ready for any large printing job.
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7. Canon PIXMA TR8620a – Best Voice Control
Canon PIXMA TR8620a
Voice command ready
15/10 ipm speed
200 sheet capacity
Auto two-sided print
The Canon PIXMA TR8620a stands out for its voice command integration with Alexa, offering a unique user experience. It allows you to manage printer status and even reorder supplies using voice commands, which adds significant convenience to your office workflow.
Pros
- Alexa integration
- Auto reorders
- Fast print speeds
- Auto two-sided printing
- Energy Star certified
Cons
- Complex features
- Higher price point
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With print speeds of 15 pages per minute for black and 10 for color, it keeps up with fast-paced tasks. The auto two-sided printing feature helps save paper, aligning with sustainability goals and reducing long-term operational costs.
The smart reorder feature ensures you never run out of ink, automating a task that often gets forgotten. However, the complexity of some features might require a learning curve for users accustomed to simpler interfaces.
Tech-savvy users looking for an intelligent printer will love this model. It combines modern smart home integration with solid performance, making it a standout choice for connected offices.
Smart Ink Management
Connect to Alexa to receive low ink notifications and automatically place smart reorders without a subscription.
Eco-Friendly Operation
Features auto two-sided printing and Energy Star certification to help reduce waste and energy consumption.
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8. Brother intelliFAX-2840 – Best Laser Printer
Brother intelliFAX-2840
Laser technology
21 ppm speed
200×300 dpi
Network ready no
This Brother laser fax machine is built for users who prioritize speed and text clarity. With a print speed of 21 pages per minute, it significantly reduces wait times when handling large documents or high-volume faxing tasks.
Pros
- Fast laser printing
- Crisp text quality
- Reliable brand
- Easy operation
- No network needed
Cons
- No wireless option
- Bulkier design
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Laser technology ensures that the output remains consistent and professional, even after multiple copies. The resolution of 200 x 300 dpi is sufficient for standard documents, providing sharp and readable text every time.
While it lacks network capabilities, this ensures it works as a standalone unit without complex setup. However, the lack of wireless options might be a limitation for modern offices that rely on mobile printing workflows.
Businesses needing a dedicated laser fax unit will appreciate its straightforward performance. It delivers speed and quality without unnecessary complications, making it a reliable tool for administrative work.
Rapid Laser Output
Print up to 21 pages per minute, ensuring high-speed output that keeps your workflow moving without delays.
Professional Quality
Laser technology delivers crisp text and consistent quality, ideal for professional business documentation.
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9. Brother FAX-575 Thermal – Reliable Thermal Unit
Brother FAX-575 Thermal
Thermal transfer fax
512 KB memory
9.6 Kbps speed
50 sheet input
This renewed model offers a cost-effective way to access reliable thermal faxing technology. It retains the core features of the original, including a generous memory capacity that helps manage multiple documents efficiently.
Pros
- Renewed option
- Solid memory size
- Energy Star rated
- Easy to operate
- Good input capacity
Cons
- Thermal paper costs
- Older technology
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The 9.6 Kbps transmission speed ensures that documents are sent quickly without errors. The Energy Star rating indicates it consumes power efficiently, which is beneficial for offices looking to reduce their utility bills.
Thermal paper can sometimes be more expensive than plain paper, which is a trade-off to consider. However, for users who already have thermal paper supplies, this machine provides a consistent and dependable output.
Ideal for budget-conscious users needing a dedicated fax unit, this model offers value. It balances affordability with performance, making it a good fit for light to medium faxing needs.
Energy Efficiency
Energy Star certified design ensures lower power consumption, helping to reduce overall office utility costs.
Memory Storage
With 512 KB memory, you can store and send multiple documents without constant monitoring of the machine.
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10. Panasonic KX-FHD331 – Best Plain Paper Option
Panasonic KX-FHD331
Plain paper fax
Caller ID compatible
9.6 Kpbs modem
6 month warranty
The Panasonic KX-FHD331 is a straightforward plain paper fax machine designed for basic document needs. It avoids the cost of specialized thermal paper by using standard sheets, which is convenient for most home offices.
Pros
- Uses standard paper
- Caller ID support
- Basic reliability
- Exchange program
- Affordable option
Cons
- Lower user rating
- Limited features
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Caller ID compatibility allows you to screen incoming transmissions, ensuring you know who is contacting you before accepting the fax. This feature adds a layer of security and convenience to your daily operations.
While the user rating is lower than competitors, the exchange program provides some reassurance if issues arise. It serves as a reliable entry-level option for those who need occasional faxing capabilities without complex features.
Users seeking a simple and affordable plain paper solution will find this model useful. It meets the essential requirements for faxing without the complexity of advanced features.
Standard Paper Use
Uses standard plain paper, eliminating the need for expensive thermal rolls and simplifying supply management.
Exchange Program
Comes with a 6-month warranty and exchange program, providing added security for your purchase investment.
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Buying Guide – How to Choose the Best Cheap Fax Machine
Selecting the right fax machine requires evaluating several key factors to ensure it meets your specific business or personal needs.
Transmission Speed
Transmission speed is measured in bits per second (bps) and determines how quickly documents are sent. Faster speeds reduce wait times, which is crucial for high-volume environments.
Look for models with at least 9,600 bps to ensure efficient workflow.
Paper Capacity
Paper capacity indicates how many sheets the machine can hold at once. Larger capacities reduce the frequency of refills during busy periods.
Choose a machine with at least 50 sheets for basic needs, or more for heavy use.
Memory Storage
Internal memory allows you to store documents for later sending. This feature is useful for queueing multiple documents without holding the machine.
Ensure the memory can store at least 20 pages for flexibility.
Technology Type
Fax machines generally use laser, inkjet, or thermal technology. Laser offers durability, while inkjet provides versatility with color options.
Select technology based on your printing needs and paper preferences.
Connectivity Options
Modern units may offer wireless or mobile app connectivity. This allows you to fax from devices without plugging into the machine directly.
Check for Wi-Fi or app support if you need remote access.
Durability and Duty Cycle
The duty cycle indicates the maximum number of pages a printer can handle per month. Higher cycles mean the machine can withstand more rigorous usage.
Opt for a higher duty cycle if you have a busy office.
Additional Functions
Many machines include copying and scanning features. These add value by reducing the need for separate devices in your workspace.
Prioritize multi-function models if space is limited.
Warranty and Support
Warranty terms vary significantly between manufacturers and renewed products. Always check the support options available for your purchase.
Ensure there is a clear return policy and accessible support team.
How to Use and Care for Your Cheap Fax Machine
Begin by connecting the fax machine to a power source and a phone line or Wi-Fi network depending on the model. Ensure all cables are secure to prevent transmission errors during use.
Regularly clean the glass scanner and paper rollers to maintain consistent output quality. Dust and debris can cause smudging or paper jams, so a simple wipe-down once a month is recommended.
Keep track of ink or toner levels to avoid interrupted workflows. Many modern machines offer alerts when supplies are low, allowing you to order replacements before they run out completely.
Frequently Asked Questions
Do I still need a fax machine for my business?
While digital alternatives exist, many industries like healthcare and law still require faxing for legal compliance. If your workflow involves sending sensitive documents to government agencies, a physical machine remains a reliable option.
What is the difference between thermal and plain paper fax?
Thermal faxes use heat-sensitive paper that may fade over time, while plain paper faxes use standard office paper. Plain paper is generally preferred for long-term document storage and readability.
How do I send a fax from my computer?
You can send a fax from your computer by connecting a printer with fax capabilities via USB or Wi-Fi. Many machines also support sending faxes through dedicated mobile apps or email integrations.
Can I use a fax machine without a phone line?
Most traditional fax machines require a dedicated phone line to transmit data. However, some modern models support VoIP or Wi-Fi internet connections to send faxes without a physical line.
How often should I service my fax machine?
Routine maintenance like cleaning rollers and checking paper paths should be done monthly. If you notice frequent jams, schedule a professional service check immediately to prevent damage.
Are renewed fax machines reliable?
Renewed machines are tested and inspected to function like new, often at a lower cost. Always check the warranty and return policy to ensure you are protected if any issues arise.
Final Thoughts on Choosing the Best Cheap Fax Machine
We reviewed ten models ranging from basic units to advanced all-in-one printers. Each option offers unique benefits depending on your specific needs for speed, capacity, and connectivity.
Prioritize machines that balance cost with essential features like memory storage and paper handling. A reliable fax machine is a long-term investment for your business communication needs.
Remember that prices change frequently and models may go out of stock. Always verify the current price and availability before completing your purchase to ensure the best deal.